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Celonis Product Documentation

Open Purchase Order Management app - object-centric

The Open Purchase Order Management app is designed for procurement specialists and operational buyers, who are responsible for managing open purchase orders and ensuring on-time delivery of the purchased goods.

With the Open Purchase Order Management app, you can:

  • Manage your supplier confirmations.

  • Communicate with internal and external stakeholders.

  • Create tasks for other users or for yourself to balance backlogs or escalate issues.

The app helps you to ensure On Time In Full (OTIF) and manage all relevant aspects around purchase orders and supplier communication.

The Open Purchase Order Management view is the app’s Action View for users, with three tabs:

  • Open order items - where all open order items are available for review and for taking necessary actions. Actions include registering an order confirmation from the supplier, changing the status of the order item, setting the priority of each item, sending emails to different stakeholders, adding notes to each item, and creating tasks for yourself or for a different Celonis user to manage the order. Clicking on each order item in this view lets you see all the details of the purchase order.

  • Order item tasks - an overview of all tasks that have been created. It’s the central location for balancing a user's or team's backlog.

  • Closed order items - a filtered list of all the purchase order items that have been processed or have a closed status.

If you configure the Open Purchase Order Management view to work based on the header level, the tab names reference the header instead (Open orders, Order tasks, and Closed orders).

Users can click on any order item to open a profile view with relevant information about it, including order details, supplier confirmation status, goods receipt information, activity history, and comments made by the procurement team.

This documentation is for the object-centric version of the Open Purchase Order Management app, which works with objects and events created for object-centric process mining. It uses the perspective_celonis_Procurement perspective that’s supplied with our object-centric data model. The perspective includes the objects, events, and relationships from the object-centric data model that are relevant for the Procurement business process.