Skip to main content

Celonis Product Documentation

Google Drive

Important

Any references to third-party products or services do not constitute Celonis Product Documentation nor do they create any contractual obligations. This material is for informational purposes only and is subject to change without notice.

Celonis does not warrant the availability, accuracy, reliability, completeness, or usefulness of any information regarding the subject of third-party services or systems.

With Google Drive modules in Execution Management System, you can manage your files, folder, or shared drives in your Google Drive account.

To use the Google app modules, you must have a Google account .You can create an account at http://account.google.com.

Refer to the Google Drive API documentation for a list of available endpoints.

Note

Execution Management System's use and transfer of information received from Google APIs to any other app will adhere to Google API Services User Data Policy.

Connect Google Drive to Execution Management System

To establish the connection:

  1. Log in to your Execution Management System account, add a Google Drive module to your Action Flow, and click Create a connection.

  2. Optional: In the Connection name field, enter a name for the connection.

  3. Optional: Click Show advanced settings and enter the client credentials of your custom app.

  4. Click the Sign in with Google button and select your Google account.

  5. Review the access information and click Allow.

You have successfully established the connection. You can now edit your Action Flow and add more Google Drive modules. If your connection needs reauthorization at any point, follow the connection renewal steps here.

To find out whether you are a G Suite user or @gmail user, see the Google API restrictions (Do I have a G Suite account? section) article.

Obtain client credentials for your custom app

To obtain the client credentials, you must have access to Google Cloud Console and be able to create or edit the project.

  1. Sign in to Google Cloud console using your Google credentials.

  2. In the upper-left corner, click Select a project > NEW PROJECT. Enter the desired project name, and click the CREATE button.

    61f26f540fc73.gif
  3. Select the project you have created.

    61f26f58533ba.gif
  4. Go to APIs & Services > Library.

    61f26f5b27f1a.gif
  5. Search and enable the following required APIs:

    • Cloud Resource Manager API

    • Google Drive API

    The desired service option should display as you type. Select the API/service you want to connect to Execution Management System.

    61f26f5e01d32.gif
  6. Click the ENABLE button to enable the selected API.

  7. In the left sidebar, click  APIs & Services > OAuth consent screen.

    61f26f606a4df.gif
  8. Choose the External option, and click the CREATE button.

    Note

    You will not be charged when selecting this option! For more details, please refer to Google's Exceptions to verification requirements.

  9. Fill in the required fields as follows, and then click Save and Continue:

    App name

    Enter the name of the app asking for consent. For example,  Execution Management System.

    User support email

    Developer contact info

    Authorized domains

    • integromat.com

    • celonis.cloud

  10. On the Scopes page, click Add or Remove Scopes. Under Manually Add Scopes, add the following scopes if they are not listed above.

    • https://mail.google.com

    • https://www.googleapis.com/auth/drive

  11. Click Add to Table then click Update.

  12. Click the X in the upper-left corner to close the Scopes box.

  13. Click Save and Continue.

  14. In the Test Users section, click ADD USERS and enter the testing user email address to access the app.

    google-cloud-storage-1.png
  15. Review the Summary page. Click Back to Dashboard.

  16. In the left sidebar, click Credentials. Click the +CREATE CREDENTIALS and select the OAuth Client ID option.

    61f26f63118aa.gif
  17. Fill in the required fields as follows, and then click the Create button to create the application:

    61f26f65799c3.gif

    Application type

    web application

    Name

    Name of the application. For example, Execution Management System.

    Authorized redirect URIs

    https://www.celonis.cloud/oauth/cb/google-restricted

  18. A dialog containing the app's Client ID and Client Secret is displayed. Save them in a safe place for later use.

    61f26f68840d8.png

You have successfully created the client credentials.

Publishing statuses

Testing: If you keep your project in the Testing status, you will be required to reauthorize your connection in Execution Management System every week. To avoid weekly reauthorization, update the project status to In production.

In production: If you update your project to the In production status, you will not be required to reauthorize the connection weekly. To update your project's status, go to the OAuth consent screen and click Publish app. If you see the notice Needs verification, you can choose whether to go through the Google verification process for the app or to connect to your unverified app. Currently connecting to unverified apps works in Execution Management System, but we cannot guarantee the Google will allow connections to unverified apps for an indefinite period.

For more information regarding publishing statuses, refer to the Publishing status section of Google's Setting up your OAuth consent screen help.

File/Folder

Retrieves file details when a file is added or modified in the specified folder.

Note

In order to retrieve the Share Link and Web Content Link, please use the Get a Share Link module.

Note

To download a retrieved file, please use the Download a File module in your Action Flow.

Connection

Establish a connection to your Google Drive.

Watch Files

Select whether you want to watch new files in the folder (By Created Time), or modified files (By Modified Time).

Choose a Drive

Select whether you want to watch files in one of the following locations:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Select the Folder to be Watched

Navigate to the folder you want to watch.

File Types to Watch

Select file type to filter watched files by.

Limit

Set the maximum number of files Execution Management System will return during one execution cycle.

Retrieves file details when a file in your Google Drive is added or modified.

Note

In order to retrieve the Share Link and Web Content Link, please use the Get a Share Link module.

Note

To download a retrieved file, please use the Download a File module in your Action Flow.

Connection

Establish a connection to your Google drive.

Watch Files

Select whether you want to watch new files in the folder (By Created Time), or modified files (By Modified Time).

Choose a Drive

Select whether you want to watch files in one of the following locations:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

File Types to Watch

Select file type to filter watched files by.

Limit

Set the maximum number of files Execution Management System will return during one execution cycle.

Retrieves folder details when a new folder is created or the existing one is modified.

Connection

Establish a connection to your Google drive.

Watch Files

Select whether you want to watch new folders (By Created Time), or modified folders (By Modified Time).

Choose a Drive

Select whether you want to watch folders in one of the following locations:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Choose a Folder

Navigate to the folder you want to watch for the folders.

Limit

Set the maximum number of folders Execution Management System will return during one execution cycle.

Searches for files or folders based on search criteria.

Connection

Establish a connection to your Google Drive.

Choose a Drive

Select the location where you want to search for files or folders:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Choose a Folder

Navigate to the folder you want to search for the files or folders.

Retrieve

Select whether you want to search for files, folders, or both.

Search

Select the type of the search you want to perform.

  • Search within file/folder names

  • Fulltext search

  • Enter custom search query

Query

Enter the query (differs based on the search type selected in the Search field above).

Search within file/folder names

Enter a part of the file name or full file name (including the suffix) you want to search.

Select whether you want to search exact term or search the file/folder name that contains the entered term in the Search Options field below.

Fulltext search

Enter any search term you want search in your Google Drive.

Enter custom search query

Enter the custom search query.

Add the folder selected above to the query Searches for the folder n the parents collection. This finds all files and folders located directly in the folder selected above.

Limit

Set the maximum number of files or folders Execution Management System will return during one execution cycle.

Downloads a file from your Google Drive.

Connection

Establish a connection to your Google drive.

Choose a Drive

Select the location where you want to download a file from:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Enter a File ID

Select whether you want to enter (map) the file ID manually or select the file using the menu.

File ID

Enter (map) the file ID of the file you want to download.

Convert Google Documents/Spreadsheets/Slides/Drawings Files to Format

Select the file type of the file you want to download and target file type you want convert to the file to.

Creates a file in the selected Google Drive folder.

Connection

Establish a connection to your Google drive.

Choose a Drive

Select the location where you want to create the file at:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

New Text File Location

Select the target location where you want to create the new file.

File Name

Enter the name for the new file.

File Content

Enter the plain text content of the new file.

Convert the File to Google Docs Document

Enable this to set the file's mimeType to application/vnd.google-apps.document instead of text/plain.

Creates a folder in the specified location.

Connection

Establish a connection to your Google drive.

Choose a drive

Select the drive where you want to create the folder:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

New Folder Location

Select the target location where you want to create the new folder.

New Folder's Name

Enter the name for the new folder.

Share Folder

If enabled, the folder is shared to anyone with the link of the folder (Web View Link). Otherwise the Web View Link works for the owners only.

Type

Select permission for the folder. A permission grants a user, group, domain, or the world access to a folder hierarchy.

Role

Select the role to define what users can do with a file or folder. For the list of operations users can perform for each role please refer to the Roles documentation.

Creates a new file or folder shortcut.

Connection

Establish a connection to your Google drive.

Original File's Drive

Select the original drive:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Select File/Folder

Select whether you want to create a shortcut for a file or folder.

File ID/ Folder ID

Select the File ID (or Folder ID) of the file (or folder) whose shortcut you want to create.

Use Domain Admin Access

Select whether to issue the request as a domain administrator. (This option is available for G Suite users only! Other users will get the Invalid Value error).

Shared Drive

Select the shared drive to create a file or folder shortcut. (This option is available for G Suite users only! Other users will get the Invalid Value error).

New Drive Location

Select the new drive location:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error).

New Folder Location

Select the target folder where you want to create a shortcut to the file or folder.

Use Domain Admin Access

Select whether to issue the request as a domain administrator. (This option is available for G Suite users only! Other users will get the Invalid Value error).

Shared Drive

Select the shared drive to create a file or folder shortcut. (This option is available for G Suite users only! Other users will get the Invalid Value error).

Copied File Name

Enter a new name for the file or folder.

Note

Leave blank if you do not want to change the original file name.

Uploads a file to your Google Drive.

Connection

Establish a connection to your Google drive.

Enter a Folder ID

Select whether you want to enter (map) the folder ID manually or select the folder using the menu.

Folder ID

Enter (map) the folder ID of the folder you want to upload the file to.

New Drive Location

Select the new drive location:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

New Folder Location

Select the target location where you want to upload a file.

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select the shared drive whose file you want to upload.

New File Name

Enter the new file name if you want to change the name of the file.

File

Enter the file's details:

File Name

Enter a name for the file including the extension, for example, invoice.xml.

Data

Enter the file data manually.

Convert a File

Select whether to convert the file.

Updates a file's metadata or content.

Connection

Establish a connection to your Google drive.

Enter a File ID

Select whether you want to enter (map) the file ID manually or select the file using the menu.

Choose a Drive

Select the location where you want to update the files:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

File ID

Enter (map) the File ID of the file you want to update.

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select the shared drive to update a file.

New Updated File Name

Enter the new file name if you want to change the name of the file.

File Description

Enter the new file description.

Change File Content

Enable this option to change the file content. The new file must have the same mimeType as the original file.

Source File

Map the file you want to upload from the previous module (e.g. HTTP > Get a File or Dropbox > Get a file), or enter the file name and file data manually.

Keep Revision Forever

Select whether to retain the revision.

Note

You can retain only 200 revisions for the file forever. If the limit is reached, you need to delete pinned revisions.

Renames an existing folder.

Connection

Establish a connection to your Google Drive.

Enter a File ID

Select whether you want to enter (map) the file ID manually or select the file using the menu.

Folder ID

Enter the Folder ID which you want to rename.

Choose a Drive

Select the location:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

New Folder Location

Select the new location for the folder.

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select the new location in the shared drive for the folder.

Folder Name

Enter a new name for the folder.

Folder Description

Enter a description for the folder.

Moves a file or folder to the trash.

Connection

Establish a connection to your Google drive.

Enter a File/Folder ID

Select whether you want to enter (map) the file or folder ID manually or select the file or folder using the menu.

Select File/Folder

Select whether you want to move the file or folder to the trash.

File ID / Folder ID

Enter (map) the File ID (or folder ID) of the file (or folder) you want to move to the trash.

Permanently deletes a file or folder.

Connection

Establish a connection to your Google drive.

Enter a File/Folder ID

Select whether you want to enter (map) the file or folder ID manually or select the file or folder using the menu.

Select File/Folder

Select whether you want to permanently delete a file or folder.

File ID / Folder ID

Enter (map) the File ID (or folder ID) of the file (or folder) you want to permanently delete.

Copies a file to the new location.

Connection

Establish a connection to your Google drive.

Original File's Drive

Select the drive you want to copy the file from:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Original File ID

Enter (map) the File ID of the original file you want to copy.

New Drive Location

Select the target drive you want to copy the file to:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

New Folder Location

Select the target folder you want to copy the file to.

Copied File Name

Enter the new file name if you want to change the name of the file in the target location.

Moves a file or folder to the new target location.

Connection

Establish a connection to your Google drive.

Choose a Drive

Select the drive you want to move the file or folder from:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Select File/Folder

Select whether you want to move a file or folder.

File ID/ Folder ID

Enter (map) the File ID (or Folder ID) of the file (or folder) you want to move.

New Drive Location

Select the target drive you want to move the file or folder to:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

New Folder Location

Select the target folder you want to move the file or folder to.

File/Folder Access

Retrieves and sets up permissions and sends share link for a file or folder.

Connection

Establish a connection to your Google drive account.

Choose a Drive

Select the drive that contains the file or folder you want to share:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Select File/Folder

Select whether you want to share a file or folder.

File ID/ Folder ID

Enter (map) the File ID (or Folder ID) of the file (or folder) you want to share.

Role

Select the role granted by this permission to define what users can do with a file or folder.

  • Owner

  • Writer

  • Commenter

  • Reader

  • Organizer

  • File Organizer

For the list of operations users can perform for each role, please refer to the Roles documentation.

Type

Select permission for the file or folder. Permission grants a user, group, domain, or the anyone access to a folder hierarchy or to the file.

Email address / Organization Domain

Enter the email address or organization domain you want to restrict access to the file or folder to.

Send notification email

The notification email with the link will be sent to the specified email address.

Send Notification Email

Enter the expiration time. The expiration time must be future and cannot be more than a year in the future.

Allow File Discovery

Enable to define whether the permission allows the file to be discovered through search.

Updates an existing file or folder access.

Connection

Establish a connection to your Google drive.

Choose a Drive

Select the drive whose access you want to update:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error).

Select

Select whether you want to move a file or folder.

File ID

Select the File ID whose access you want to update.

Folder ID

Select the Folder ID whose access you want to update.

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select the shared drive whose file or folder access you want to update.

Role

Select the role:

  • Owner

  • Writer

  • Commenter

  • Reader

Revokes a file or folder access.

Connection

Establish a connection to your Google drive.

Choose a Drive

Select the drive whose access you want to update:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error).

Select

Select whether you want to revoke access from a file or folder.

File ID

Select the File ID whose access you want to update.

Folder ID

Select the Folder ID whose access you want to update.

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select the shared drive whose file or folder access you want to update.

Permission Name

Select the permission you want to revoke.

Google Shared Drive (FOR G SUITE USERS ONLY)

Triggers when a shared drive is created.

Warning

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.

Connection

Establish a connection to your Google drive account.

Search

Select whether you want to filter returned drives by custom search query or query filter.

Query filter

Set the filter to filter returned shared drives by name, organizer count, or member count. You can also use AND and OR operators to combine the filter.

Query

Enter your custom search query. For example:name contains 'Execution Management System' and memberCount >= 20 For more info, see the documentation.

Limit

Set the maximum number of drives Execution Management System will return during one execution cycle.

Searches for the Google shared drive.

Warning

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.

Connection

Establish a connection to your Google drive account.

Search

Select whether you want to filter returned drives by custom search query or query filter.

Query filter

Set the filter to filter returned shared drives by name, organizer count, member count, or created time. You can also use AND and OR operators to combine the filter.

Query

Enter your custom search query. For example:name contains 'Execution Management System' and memberCount >= 20 For more info, see the documentation.

Limit

Set the maximum number of drives Execution Management System will return during one execution cycle.

Creates a new shared drive.

Connection

Establish a connection to your Google drive account.

New Shared Drive's Name

Enter the name for the new shared drive.

Retrieves shared drive details.

Warning

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.

Connection

Establish a connection to your Google drive account.

Shared Drive ID

Enter (map) the ID or select the drive you want to retrieve details about.

Updates an existing drive's name and/or restrictions.

Warning

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.

Connection

Establish a connection to your Google drive account.

Shared Drive ID

Enter (map) the ID or select the drive you want to update.

Name

Enter the new name for the shared drive.

Restrictions

Enable or disable restrictions that apply to this shared drive or items inside this shared drive.

Admin Managed Restrictions

Select whether administrative privileges on this shared drive are required to modify restrictions.

Copy Requires Writer Permission

Select whether the options to copy, print, or download files inside this shared drive, should be disabled for readers and commenters. When this restriction is enabled, it will override the similarly named field to true for any file inside this shared drive.

Domain Users Only

Select whether access to this shared drive and items inside this shared drive is restricted to users of the domain to which this shared drive belongs. This restriction may be overridden by other sharing policies controlled outside of this shared drive.

Drive Members Only

Select whether access to items inside this shared drive is restricted to its members.

Permanently deletes a shared drive for which the user is an organizer. The shared drive cannot contain any untrashed items.

Warning

The G Suite administrator privilege (Services > Drive and Docs > Settings) is required in order to use this module.

Connection

Establish a connection to your Google drive account.

Shared Drive ID

Enter (map) the ID or select the drive you want to delete.

File Revision

Retrieves a list of file's revisions.

Connection

Establish a connection to your Google drive account.

Enter a File ID

Select whether you want to enter (map) the file ID manually or select the file using the menu.

Choose a Drive

Select the location:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select or map the shared drive whose file revisions you want to list.

File ID

Select the File ID whose revisions you want to list.

File ID

Enter the File ID whose revisions you want to list.

Limit

Set the maximum number of revisions Execution Management System will return during one execution cycle. The default value is 10.

Gets a specified file's revision.

Connection

Establish a connection to your Google drive account.

Enter a File ID

Select whether you want to enter (map) the file ID manually or select the file using the menu.

Choose a Drive

Select the location:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select or map the shared drive whose file's revision you want to retrieve.

File ID

Select the File ID whose revision you want to retrieve.

File ID

Enter the File ID whose revision you want to retrieve.

Revision ID

Enter the Revision ID to retrieve.

Acknowledge Abuse

Select whether the user knowledges the risk of downloading known malware or other abusive files.

Updates an existing file's revision.

Connection

Establish a connection to your Google drive account.

Enter a File ID

Select whether you want to enter (map) the file ID manually or select the file using the menu.

Choose a Drive

Select the location:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

File ID

Select the File ID whose revision you want to update.

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select or map the shared drive whose file's revision you want to update

File ID

Enter the File ID whose revision you want to update.

Revision ID

Enter the Revision ID you want to update.

Keep Forever

Select whether to keep this revision forever, even if it is no longer the head revision. If not set, the revision will automatically purge 30 days after newer content is uploaded. You can set a maximum of 200 revisions for a file. This applies only to files with binary content in Drive.

Publish Auto

Select whether to republish subsequent revisions automatically. This is only applicable to Docs Editors files.

Published

Select whether this revision is published. This is only applicable to Docs Editors files.

Published Outside Domain

Select whether this revision is published outside the domain. This is only applicable to Docs Editors files.

Deletes a file's revision.

Connection

Establish a connection to your Google drive account.

Enter a File ID

Select whether you want to enter (map) the file ID manually or select the file using the menu.

Choose a Drive

Select the location:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select or map the shared drive whose file's revision you want to delete.

File ID

Select the File ID whose revision you want to delete.

File ID

Enter the File ID whose revision you want to delete.

Revision ID

Enter the Revision ID you want to delete.

Other

Triggers when a comment is added or modified on the selected file.

Connection

Establish a connection to your Google drive account.

Watch Comments

Select whether you want to watch new comments (By Created Time), or modified comments (By Modified Time).

Choose a Drive

Select whether you want to watch comments in one of the following locations:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

File ID

Navigate to and select the file you want to watch for comments.

Limit

Set the maximum number of comments Execution Management System will return during one execution cycle.

Retrieves a folder ID for a folder path

Connection

Establish a connection to your Google drive account.

Folder Path

Enter the folder path whose Folder ID you want to retrieve. For example, abc/xyz.

Note

It is not recommended to have subfolders with the same name inside one folder.

Retrieves a file or folder path for an ID.

Connection

Establish a connection to your Google drive account.

Enter a File/Folder ID

Select whether you want to enter (map) the File/Folder ID manually or select the file using the menu.

Choose a Drive

Select the location:

  • My Drive

  • Shared With Me

  • Google Shared Drive (This option is available for G Suite users only! Other users will get the Invalid Value error)

Select File/Folder

Select the file/folder whose path you want to retrieve.

File ID

Enter the File ID whose path you want to retrieve

Folder ID

Enter the Folder ID whose path you want to retrieve.

Use Domain Admin Access

Select whether to issue the request as a domain administrator.

Note

If set to Yes, then all shared drives of the domain in which the requester is an administrator are returned.

Shared Drive

Select the shared drive of the file/folder whose path you want to retrieve.

Allows you to perform a custom API call.

Connection

Establish a connection to your Google drive account.

URL

Enter a path relative to https://www.googleapis.com/drive. e.g. /v3/files.

Note

For the list of available endpoints, refer to the Google Drive API Documentation.

Method

Select the HTTP method you want to use:

  • GET to retrieve information for an entry.

  • POST to create a new entry.

  • PUT to update/replace an existing entry.

  • PATCH to make a partial entry update.

  • DELETE to delete an entry.

Headers

Enter the desired request headers. You don't have to add authorization headers; we already did that for you.

Query String

Enter the request query string.

Body

Enter the body content for your API call.

The following API call returns all files in your Google Drive:

URL:

/v3/files

Method:

GET

google_drive_3.png

The result can be found in the module's Output under Bundle > Body > files. In our example, 30 files were returned:

google_drive_4.png
Search For Files

In the module Search for Files/Folders you can use your own query which consists of these parts:

Field - Attribute of the file that is being searched, e.g. the attribute name of the file.

Operator - Test that is performed on the data to provide a match, e.g. contains.

Value - The content of the attribute that is tested, e.g. the name of the file My cool document.

Combine clauses with the conjunctions and or or, and negate the query with not.

Term

Valid operators

Usage

name

contains 1, =, !=

Name of the file. Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.

fullText

contains 2 3

Full text of the file including name, description, content, and indexable text. Whether the 'title', 'description', or 'indexableText' properties, or the content of the file matches. Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.

mimeType

contains, =, !=

MIME type of the file. Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.

modifiedTime

<=, <, =, !=, >, >=

Date of the last modification of the file. RFC 3339 format, default timezone is UTC, e.g., 2012-06-04T12:00:00-08:00. Fields of type date are not currently comparable to each other, only to constant dates.

viewedByMeTime

<=, <, =, !=, >, >=

Date that the user last viewed a file. RFC 3339 format, default timezone is UTC, e.g., 2012-06-04T12:00:00-08:00. Fields of type date are not currently comparable to each other, only to constant dates.

trashed

=, !=

Whether the file is in the trash or not. Can be either true or false.

starred

=, !=

Whether the file is starred or not. Can be either true or false.

parents

in

Whether the parents collection contains the specified ID.

owners 4

in

Users who own the file.

writers 4

in

Users or groups who have permission to modify the file. See Permissions resource reference.

readers 4

in

Users or groups who have permission to read the file. See Permissions resource reference.

sharedWithMe

=, !=

Files that are in the user's "Shared with me" collection. All file users are in the file's access control list (ACL). Can be either true or false.

properties

has

Public custom file properties.

appProperties

has

Private custom file properties.

visibility

=, '!='

The visibility level of the file. Valid values are anyoneCanFind, anyoneWithLink, domainCanFind, domainWithLink, and limited. Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.

[1] The contains operator only performs prefix matching for a name. For example, the name "HelloWorld" would match for name contains 'Hello' but not name contains 'World'.

[2] The contains operator only performs matching on entire string tokens for fullText. For example, if the full text of a doc contains the string "HelloWorld" only the query fullText contains 'HelloWorld' returns a result. Queries such as fullText contains 'Hello' do not return results in this Action Flow.

[3] The contains operator matches on an exact alphanumeric phrase if it is surrounded by double quotes. For example, if the fullText of a doc contains the string "Hello there world", then the query fullText contains '"Hello there"' returns a result, but the query fullText contains '"Hello world"' doesn't. Furthermore, since the search is alphanumeric, if the fullText of a doc contains the string "Hello_world", then the query fullText contains '"Hello world"' returns a result.

[4] The owners, writers and readers properties are indirectly reflected in the list and refer to the role on the permission.

Value Type

Notes

String

Surround with single quotes '. Escape single quotes in queries with \', e.g., 'Valentine\'s Day'.

Boolean

true or false.

Date

RFC 3339 format, default timezone is UTC, e.g., 2012-06-04T12:00:00-08:00.

Operator

Usage

contains

The content of one string is present in the other.

=

The content of a string or boolean is equal to the other.

!=

The content of a string or boolean is not equal to the other.

<

A value is less than another.

<=

A value is less than or equal to another.

>

A value is greater than another.

>=

A value is greater than or equal to another.

in

An element is contained within a collection.

and

Return items that match both queries.

or

Return items that match either query.

not

Negates a search query.

has

A collection contains an element matching the parameters.

For compound clauses, you can use parentheses to group clauses together. For example:

modifiedTime > '2019-06-04T12:00:00' and (mimeType contains 'image/' or mimeType contains 'video/')

This search returns all files with an image or video MIME type that their last modification was after June 4, 2019. Because and and or operators are evaluated from left to right, without parentheses, the above example would return only images modified after June 4, 2019, but would return all videos, even those before June 4, 2019.

Files with the name "hello"

name = 'hello'

Files with a name containing the words "hello" and "goodbye"

name contains 'hello' and name contains 'goodbye'

Files with a name that does not contain the word "hello"

not name contains 'hello'

Folders that are Google apps or have the folder MIME type

mimeType = 'application/ vnd. google-apps. folder'

Files that are not folders

mimeType != 'application/ vnd. google-apps. folder'

Files that contain the text "important" and in the trash

fullText contains 'important' and trashed = true

Files that contain the word "hello"

fullText contains 'hello'

Files that do not have the word "hello"

not fullText contains 'hello'

Files that contain the exact phrase "hello world"

fullText contains '"hello world"'

Files with a query that contains the "" character (e.g., "\authors")

fullText contains '\\authors'

Files with ID within a collection, e.g. parents collection

'1234567' in parents

Files in an Application data folder in a collection

'appDataFolder' in parents

Files for which user "test@example.org" has write permission

'test@example. org' in writers

Files for which members of the group "group@example.org" have write permission

'group@example. org' in writers

Files modified after a given date

modifiedTime > '2012-06-04T12:00:00' / / default time zone is UTC

Files shared with the authorized user with "hello" in the name

sharedWithMe and name contains 'hello'

Files that have not been shared with anyone or domains (only private, or shared with specific users or groups)

visibility = 'limited'

Image or video files modified after a specific date

modifiedTime > '2012-06-04T12:00:00' and (mimeType contains 'image/ ' or mimeType contains 'video/ ')

(Reference: Google Drive API v3 - Search for files and folders, Google Drive API v3 - Search query terms)

Possible problems

There are several situations when uploading or updating a file fails:

  • The uploaded file is too big and exceeds the maximum file size limit allowed for your Google Drive plan or you have exceeded your Google Drive storage limit. You can either upgrade your storage plan or delete existing files from the Google Drive service.

The selected folder where the file was to be uploaded to no longer exists. The Action Flow stops and it is then necessary to select a target folder again.

Your connection has expired and is no longer valid. You need to reauthorize the connection.

This error affects non-Gsuite Google accounts. For more details please refer to the Google OAuth documentation.

Solution

Reauthorize your Google connection.

1. Log in to Execution Management System.

2. Navigate to Connections.

google_drive_2.png

3. Find your Google connection and click Reauthorize button.

google_drive_1.png

To prevent the expiration of your Google connection, we suggest you to reauthorize the connection every week or update the project publishing status according to the information below.

Publishing statuses

Testing: If you keep your project in the Testing status, you will be required to reauthorize your connection in Execution Management System every week. To avoid weekly reauthorization, update the project status to In production.

In production: If you update your project to the In production status, you will not be required to reauthorize the connection weekly. To update your project's status, go to the OAuth consent screen and click Publish app. If you see the notice Needs verification, you can choose whether to go through the Google verification process for the app or to connect to your unverified app. Currently connecting to unverified apps works in Execution Management System, but we cannot guarantee the Google will allow connections to unverified apps for an indefinite period.

For more information regarding publishing statuses, refer to the Publishing status section of Google's Setting up your OAuth consent screen help.

last update: 2020-06-08

  • All modules now support all instances - My Drive, Shared With Me, Google Shared Drive (G Suite). The app Google Team Drive is not available as the Google Drive app now supports the same methods. The group of modules Google Shared Drive(for G Suite users) has been newly added:

    • Watch Shared Drives

    • Search for Shared Drives

    • Get a Shared Drive

    • Update a Shared Drive

    • Delete a Shared Drive

    • Create a Shared Drive

  • Watch Files in a Folder - The new module helps the user to control used data and operations by not downloading the files. If needed, the file can be downloaded using the separate Download a File module.

  • Watch All Files - The new module helps the user to control used data and operations by not downloading the files. If needed, the file can be downloaded using the separate Download a File module.

  • Upload a File/Update a File - advanced feature Convert a File - the solution working with a MIME type.

  • All modules - Use the separate Recognize a Folder Path module to retrieve the folder ID.

  • Get a Share Link - supports advanced modifications of rights for the share link.

  • Download a File - formerly Get a File. Now you can manually select the file you want to download.

  • Copy a File/Move a File - all instances are supported, e.g. you may copy/move a file from "My Drive" to "G Shared Drive".

  • Create a Folder - the Share folder feature - supports advanced modifications of rights for the Share link.

  • Create a File from Text - a new module

  • Move a File/Folder to Trash - legacy module could trash only files. The new one supports also empty folders.

  • Delete a File/Folder - legacy module could delete only files. The new one supports also empty folders.

  • Make an API Call - universal module

  • Watch Shared Files - deprecated, now the modules Watch All Files or Watch Files in a Folder may be used.